Email Sender

If you use other email clients (such as Outlook, Outlook Express, Foxmail or Thunderbird) and you want to use the contacts that stored in them for Auto Mail Sender.

You can export the necessary information of your contacts to the .csv/.txt/.xls(x) file by using the corresponding function of these software, and then click ‘Tools -> Select Recipients -> from Files…’ menu item on Auto Mail Sender’s main interface to use the outputted contacts.

Specially, if you use Outlook Express on Windows 2000, XP or 2003, you can select contacts from OE’s address book directly by clicking ‘Tools -> Select Recipients -> from Address Book…’ menu item.

You can refer to the ‘Operating Manual -> Select Recipients from Files interface manual’ chapter in Auto Mail Sender’s help document to decide the format of the output file.

As you know, Auto Mail Sender works on the (E)SMTP protocol. So, to use Auto Mail Sender, you must have a SMTP account first.

But some customers use web mail system and do not know how to set SMTP account in the email clients.

Based on this situation, I think it is necessary to introduce how to set SMTP account(s) in Auto Mail Sender.

Steps:
1. Confirm whether your email server supports (E)SMTP protocol.
You can visit the official site of your email account provider or contact them (use external service), contact your system administrator (use internal service) to confirm it.
If not, you can register a free SMTP email account, we recommend Gmail or Hotmail.

2. If you use your SMTP account(s) in Outlook, Outlook Express, Foxmail, Thunderbird or other email clients currently, setting your SMTP account(s) in Auto Mail Sender is very easy due to Auto Mail Sender provides the standard (E)SMTP account options for you.

3. If you have never used any SMTP account in email clients, please read the following advanced guide:

a. If you use Gmail or Hotmail, congratulations, Auto Mail Sender supports set Gmail or Hotmail SMTP accounts directly, namely, Auto Mail Sender will fill all the fields automatically except account password.

b. If you use other SMTP account(s), you should know the following information first:
[SMTP Server] – the address of SMTP server, supports IP address and host name.
[Port] – the port of SMTP server, default: 25, between 1 and 65,535.
[This SMTP server requires secure connection (SSL)] – if the SMTP server requires secure connection (SSL), you must check the corresponding option.
[Authentication Required] – the SMTP requires authentication.
[User] – your user name on the SMTP server. It is the email address usually, but a few SMTP servers require the left part of @ symbol in the email address.
[Password] – your password for the user.

Usually, you may not know how to set the first 4 parameters, you can visit the official site of your email account provider or contact them (use external service), contact your system administrator (use internal service) to confirm it.

c. If you can not confirm these parameters still, you can guess them:
[SMTP Server] – may be mail.xxx.yyy (xxx.yyy is the right part of @ symbol in your email address, the same below), smtp.xxx.yyy, www.xxx.yyy or other.
[Port] – may be 25, 465 or other.
[This SMTP server requires secure connection (SSL)] – may be ‘yes’ or ‘no’.
[Authentication Required] – may be ‘yes’ or ‘no’, it is ‘yes’ almost.
You can combine them to try.

d. If you guess them with no luck, please send your password to Auto Mail Sender support at support@AutoMailSender.com, we will do our utmost to resolve it.

The location of Auto Mail Sender production data as below:

For Windows 2000/XP/2003:
X:\Documents and Settings\All Users\Application Data\TSSI\AMS

For Windows Vista/7:
X:\Program Data\TSSI\AMS

X: = system drive.

So, you should backup Auto Mail Sender data by click ‘File -> Export Data…’ menu item regularly to avoid the loss due to system failures.

We recommend you backup Auto Mail Sender data monthly.

Though Auto Mail Sender supports importing recipients from .txt, .csv, .xls and .xlsx files, but we recommend you to prefer the .txt or .csv files. Because importing a plain .txt or .csv file to Auto Mail Sender is very fast, .xls(x) is not due to connecting to the Excel application, data format converting.

Specially, if a file contains thousands recipients, the difference is obvious.

So, if your contacts stored in the Excel document, please save it as .txt or .csv file first, and the import them to Auto Mail Sender.

There are two important punctuation marks for Auto Mail Sender interface and its help document, web site:

[...] – indicates … is data field or column.
<...> – indicates … is keyboard key, button text or email address.

If your contacts are stored in the database (such as Oracle, MS SQL Server, MySQL, Access, etc.) and you want to use them for Auto Mail Sender.

You can export the necessary information of the contacts to the .csv/.txt/.xls(x) file by your way, and then click ‘Tools -> Select Recipients -> from Files…’ menu item on Auto Mail Sender’s main interface to use the outputted contacts.

You can refer to the ‘Operating Manual -> Select Recipients from Files interface manual’ chapter in Auto Mail Sender’s help document to decide the format of the output file.

No major differences in this field.

There is only a small difference between experiencing Auto Mail Sender on WinXP and Vista/Win7 as below:

Auto Mail Sender does not support selecting recipients from the Windows Contacts for Windows Vista/7 currently. Usually, AMS users select recipients from the csv/txt/xls/xlsx files, so you can export your recipients from Windows Contacts to the csv file and select recipients from the exported file.