Archive for the ‘Experiences’ Category

How to correctly select the email format?

Sunday, March 28th, 2010

Author: TriSun Software Inc.
Original Address: http://blog.automailsender.com/correctly-select-email-format-automailer
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Hello everyone,

As you know, our automotive mail software – Auto Mail Sender provides the plain text and rich text email format, and some other email clients provide this also, such as Thunderbird, Outlook, Outlook Express, Windows Mail and Foxmail.

How to correctly select the email format? Let us see the comparison of plain text and rich text first.
The features / limitations of plain text:
1. Simple and easy, only needs typing and typing.
2. It is small in size, only includes the texts which you typed.
3. Inner links are readable for the common email clients.
4. It is not easy to be treated as junk email.
5. Does not support individualized texts, colors, images, sounds and videos in the email content.

The features / limitations of rich text:
1′. Complex, except typing and typing, you need to click a few menu items or buttons to compose your email content.
2′. It includes some additional HTML tags and properties, it is larger than you want to express things.
3′. Inner links are readable for all the email clients.
4′. It is easy to be treated as junk email if you quoted many external resources.
5′. Supports individualized texts, colors, images, sounds and videos in the email content.

Refer to this comparison:
We suggest you choose plain text if you do not need to send images, sounds and videos in the email content, because plain text is simple, easy, small (fast) and safe.

Only when the plain text does not meet your needs, you should use the rich text only, because rich text is complex, large (slow) and unsafe.

Some times, the rich text is not a rigid demand, for example, you can put the content images as the email attachments to make the plain text email.

Now, you should know why our automotive mail software – Auto Mail Sender set plain text as the default value for email format.

In fact, this experience is effective for any other email clients, not only for our automotive mail software – Auto Mail Sender.

How to use the contacts that stored in other email clients?

Friday, February 26th, 2010

Author: TriSun Software Inc.
Original Address: http://blog.automailsender.com/use-other-email-clients-contacts-automailer
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If you use other email clients (such as Outlook, Outlook Express, Foxmail or Thunderbird) and you want to use the contacts that stored in them for our automatically email software – Auto Mail Sender.

You can export the necessary information of your contacts to the .csv/.txt/.xls(x) file by using the corresponding function of these software, and then click ‘Tools -> Select Recipients -> from Files…’ menu item on our automatically email software – Auto Mail Sender’s main interface to use the outputted contacts.

Specially, if you use Outlook Express on Windows 2000, XP or 2003, you can select contacts from OE’s address book directly by clicking ‘Tools -> Select Recipients -> from Address Book…’ menu item.

You can refer to the ‘Operating Manual -> Select Recipients from Files interface manual’ chapter in our automatically email software – Auto Mail Sender’s help document to decide the format of the output file.

How to set your SMTP account(s) in Auto Mail Sender?

Friday, February 26th, 2010

Author: TriSun Software Inc.
Original Address: http://blog.automailsender.com/set-smtp-accounts-automailer
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As you know, our automatically email software – Auto Mail Sender works on the (E)SMTP protocol. So, to use our automatically email software – Auto Mail Sender, you must have a SMTP account first.

But some customers use web mail system and do not know how to set SMTP account in the email clients.

Based on this situation, I think it is necessary to introduce how to set SMTP account(s) in our automatically email software – Auto Mail Sender.

Steps:
1. Confirm whether your email server supports (E)SMTP protocol.
You can visit the official site of your email account provider or contact them (use external service), contact your system administrator (use internal service) to confirm it.
If not, you can register a free SMTP email account, we recommend Gmail or Hotmail.

2. If you use your SMTP account(s) in Outlook, Outlook Express, Foxmail, Thunderbird or other email clients currently, setting your SMTP account(s) in Auto Mail Sender is very easy due to Auto Mail Sender provides the standard (E)SMTP account options for you.

3. If you have never used any SMTP account in email clients, please read the following advanced guide:

a. If you use Gmail or Hotmail, congratulations, our automatically email software – Auto Mail Sender supports set Gmail or Hotmail SMTP accounts directly, namely, Auto Mail Sender will fill all the fields automatically except account password.

b. If you use other SMTP account(s), you should know the following information first:
[SMTP Server] – the address of SMTP server, supports IP address and host name.
[Port] – the port of SMTP server, default: 25, between 1 and 65,535.
[This SMTP server requires secure connection (SSL)] – if the SMTP server requires secure connection (SSL), you must check the corresponding option.
[Authentication Required] – the SMTP requires authentication.
[User] – your user name on the SMTP server. It is the email address usually, but a few SMTP servers require the left part of @ symbol in the email address.
[Password] – your password for the user.

Usually, you may not know how to set the first 4 parameters, you can visit the official site of your email account provider or contact them (use external service), contact your system administrator (use internal service) to confirm it.

c. If you can not confirm these parameters still, you can guess them:
[SMTP Server] – may be mail.xxx.yyy (xxx.yyy is the right part of @ symbol in your email address, the same below), smtp.xxx.yyy, www.xxx.yyy or other.
[Port] – may be 25, 465 or other.
[This SMTP server requires secure connection (SSL)] – may be ‘yes’ or ‘no’.
[Authentication Required] – may be ‘yes’ or ‘no’, it is ‘yes’ almost.
You can combine them to try.

d. If you guess them with no luck, please send your password to Auto Mail Sender support at support@AutoMailSender.com, we will do our utmost to resolve it.

Increase the speed of importing recipients from files.

Monday, February 8th, 2010

Author: TriSun Software Inc.
Original Address: http://blog.automailsender.com/increase-importing-recipients-speed
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Though our automate email software – Auto Mail Sender supports importing recipients from .txt, .csv, .xls and .xlsx files, but we recommend you to prefer the .txt or .csv files. Because importing a plain .txt or .csv file to our automate email software – Auto Mail Sender is very fast, .xls(x) is not due to connecting to the Excel application, data format converting.

Specially, if a file contains thousands recipients, the difference is obvious.

So, if your contacts stored in the Excel document, please save it as .txt or .csv file first, and then import them to our automate email software – Auto Mail Sender.

Punctuation marks convention for Auto Mail Sender and its documentation, web site.

Monday, February 8th, 2010

Author: TriSun Software Inc.
Original Address: http://blog.automailsender.com/automailer-punctuation-marks-convention
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There are two important punctuation marks for our automate email software – Auto Mail Sender interface and its documentation, web site:

[...] – indicates … is data field or column.
<...> – indicates … is keyboard key, button text or email address.